Office Coordinator

Activities

Office Support:
• Supporting management and acting as a source of information for the organization on office-related and personnel matters.
• Ensuring the office environment and layout are welcoming and inviting.
• Managing the telephone, mail processing, couriers, calendar management, mailbox follow-up, etc.
• Welcoming clients.
• Attend board meetings and independently and proactively take on any resulting tasks.
• Financial administration (checking and processing invoices/preparing them for payment).
• Preparing the biweekly newsletter.
• Liaising between employees, management, and external parties.
• Acting as internal and external point of contact for facility management, automation, and accommodation.
• Ordering groceries, purchasing office supplies, gifts for clients and colleagues, etc.
• Filling in for each other in case of absence or during busy periods.
• Identifying and resolving areas for improvement in office and HR processes.
Events:
• Organizing internal events, drinks, and meetings, including the annual Herring Party. HR Support:
• Supporting recruitment and selection (job openings, scheduling interviews).
• Onboarding and offboarding of employees.
• Management of personnel files and contracts.
• First point of contact for HR questions from employees.
• Leave and absence administration.
• Passing on changes to the external payroll administration and checking payslips.
• Contributing ideas about HR policy and personnel processes.